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How to Write a Letter Asking for Donations of Food for a Church Activity by Irene Finley Churches often rely on donations from their congregations and communities, and food items are frequently requested.
Churches may need donations of food to feed hungry people who cannot afford to feed themselves. Alternatively, churches may ask for food in order to feed a large crowd of people at a fund-raising event or another church-related activity. Members of a church may write letters to individuals, companies, non-profit organizations, grocery stores, schools, restaurants and other organizations to request donations of food.
Begin the letter by greeting the person or organization to whom the letter is addressed. Introduce yourself and the church in the first paragraph of the letter. Give the recipient a brief history of the church and its involvement with the community.
Briefly list how many people are members of the church. If the church has specific missionary goals, or if it focuses on helping a certain group of people, let the reader know.
If you feel like it is appropriate, explain what being a member of the church means to you. Describe the church activity for which you are requesting food.
Detail the goals of the activity.
For example, if the activity is a fund-raising event, let the reader know what the cause is. If the event is to feed hungry people who are in need, explain this to the reader. Let the reader know how many people will be fed at the activity and how many food donations are required.
Politely ask for food donations from the recipient. Be specific about what type of food you are requesting.
Let the reader know whether you are requesting perishable or non-perishable food items, or both. Tell the reader how, where and when to donate the food. If the donation is tax-deductible, indicate so in your letter. Make sure that you clearly write in the letter how many people will be fed or affected by the donation.
Thank the recipient for his time. Sign your name and provide your contact information so that the recipient can contact you with any questions.Following is a sample donation request letter to be sent to a company.
Before you send your letter, make sure you call and find out exactly who to address this donation request to. It might be the owner, someone in the public relations department, community outreach office or other contact.
Many of us find it difficult to say no. We find it difficult to refuse a request because we do not want to disappoint those who are asking us for something or asking for our help. A donation letter from a non-profit organization is a letter which is written to an organization or a person for getting donations.
This is a formal letter which is written to request a donation. It is important that you keep in mind some things.
It is our mission to provide a learning environment that will enable each student to reach his/her highest potential in a safe, threat -free atmosphere. Here is a selection of donation request letters to use for ideas on writing your own donation letter.
Discover how to write fundraising letters that really work by packing them with real emotion backed by a powerful call to action. JetBlue – JetBlue Airlines accepts sponsorship requests for a wide variety of nonprofit organizations. Nonprofits must submit a request at least 3 months before their fundraising event or need.
The process takes anywhere from 8 to 10 weeks.